Project Status

Where Are We in the Project? 

Analyze (Complete)
General Design (Complete)
Detailed Project Plan (Complete)
System Design
Training Development
Project Timeline:

Project Timeline System Design Build Test Train Deploy Analyze manage

Analyze & General Design and Detailed Project Plan
The Analyze and General Design stage, known as Global Design, involves determining requirements, including:
  • Identifying Business Requirements: Validating LBNL's business requirements (captured in Phase I), with a diverse group of LBNL stakeholders
  • Reviewing PeopleSoft capabilities: Exploring the "off-the-shelf" functionality of the latest version of Oracle PeopleSoft, and how it can be leveraged to meet LBNL needs; identifying streamlining opportunities
  • Fit/Gap Analysis: Determining where PeopleSoft customization may still be needed
  • Designing new processes using flow diagrams and narrative
  • Validating, with a diverse group of LBNL stakeholders, the process flows that represent LBNL's business requirements
  • Planning for the PeopleSoft configuration needed to deliver LBNL's business requirements
  • Developing General Design, including:
    • PeopleSoft configuration for both Phase II-A and Phase II-B
    • Customization needs for Phase II-A only

Key Deliverables:

  • Technical Architecture Requirements
  • Conversion Approach
  • Develop and Configure Environments
  • Conversion Plan Functional Requirements
  • Communications Plan
  • Training and Performance Support Strategy and Plan
System Design

The System Design stage involves developing detailed instructions for programmers to build out the new system in PeopleSoft, and supporting architecture and activities, including:

  • Technical specifications for all system configurations, including detailed transaction-level process flows
  • IT Infrastructure plan required for supporting the new system
  • Detailed plans for system integration, data migration, configuration management, and
  • Reporting and decision support requirements
Key Deliverables: System Design

The Build Stage involves system development and documentation, including:

  • Developing the system, including configuration, customizations, and integrations
  • Pilot testing sessions, called Conference Room Pilots, to allow end-user testing of the application as it is being built
  • Documentation of the system configuration and customizations

Key Deliverables:

  • System Development Testing and Conversion Environment
  • LBNL-specific configuration
  • Customizations and integration software

The Test Stage involves ensuring that the system meets requirements, including:

  • Developing Plans for Test Management & Quality Assurance
  • System Testing

Key Deliverables:

  • Testing Strategy and Plan
  • Performance Testing
  • Load Testing
  • User Acceptance Testing: Download Results

The Train Stage involves the final preparations for launch of the new system, including:

  • Plans for Training & System Launch (“Go-Live”)
  • Training: development and delivery of end user training

Key Deliverables:

  • Training Delivery
  • Performance Support Delivery

The Deploy Stage involves deploying the new system and deployment support, including:

  • System Launch (“Go-Live”)
  • User Support for new system
  • Data migration from the existing system
  • Knowledge transfer from Systems Integration Partner (Accenture) to LBNL

Key Deliverables:

  • Go Live Strategy and Plan
  • Release Strategy and Plan

Project Management activities span the life of the Project, and include managing:

  • Process, Deliverables, & Timeline
  • Resources & Costs
  • Issues & Risks
  • Testing & Quality Assurance
  • Communication & Training

Key Deliverables:

  • Workstream Status Reports
  • Weekly Status Reports
  • Monthly Status Reports
  • Quality Assurance Reports